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Privacy Policy

This is a legal document which sets out how PrivateGuides.tokyo handles data which identifies you. This Privacy Policy forms part of our Term and Conditions. At PrivateGuides.tokyo we believe strongly in protecting the privacy of our Members' personal information. This statement describes the privacy practices we apply at PrivateGuides.tokyo. By submitting Personal Information through our Website, you agree to the terms of this Privacy Policy and expressly consent to the processing of your Personal Information according to this Privacy Policy. Your Personal Information may be processed by PrivateGuides.tokyo in the country where it was collected as well as other countries where laws regarding processing of Personal Information may be less stringent than the laws in your country.

Collection of Information
PrivateGuides.tokyo collects member-submitted personally identifiable information, such as name, e-mail address, and age/date of birth, to authenticate members and to send notifications to members relating to the Website and/or the Service. To facilitate searching and finding friends and acquaintances on the Service, PrivateGuides.tokyo allows members and/or Visitors to search for other members by first and last name. Although a member's age is displayed in connection with his or her profile, a member's birthday is never shared or displayed to other members or visitors. Similarly, a member's e-mail address is never shared or displayed to other members or Visitors. Members communicate with each other through the service without disclosing their e-mail addresses.

PrivateGuides.tokyo also collects other information for member profiles, including but not limited to a Member's location, hometown, gender and travel-related information to assist members and/or visitors find and communicate with each other. This information, as well as a member's photos, first name, and age, are displayed and shared with other members and/or Visitors to facilitate interaction on the Service.

PrivateGuides.tokyo also collects aggregate member and/or Visitor data and other information that is not personally identifiable for the general management and promotion of the Website and/or the Service, and for tracking usage to continuously improve PrivateGuides.tokyo's offerings.

In addition, PrivateGuides.tokyo logs Internet Protocol (IP) addresses from members and Visitors for security, monitoring, and maintenance purposes. An IP address is a number that is automatically assigned to your computer whenever you access pages on the internet. When you request a page from the Website, our servers automatically identify your computer by its IP address and log this information. Editing or removing Information

Members can edit or remove their profile information and other content at any time by logging into their account and accessing the "edit" features of the Service. In addition, members have the option of canceling their membership at any time.

Emails you receive from PrivateGuides.tokyo
PrivateGuides.tokyo sends newsletters about new features of interest to members. PrivateGuides.tokyo also sends various alerts and instant messages to members. You may opt out of these updates and change your privacy preferences at any time. Your privacy preferences, can be accessed from the "Settings" toolbar menu option found at the top of most web pages when logged on to the PrivateGuides.tokyo service. You may also receive email notifications when you have new mail in your PrivateGuides.tokyo inbox.

Choice / Opt-Out
We provide you the opportunity to 'opt-out' of having your personally identifiable information used for certain purposes during the registration process and from the privacy preferences option within the site, accessible from the "Settings" menu option, found at the top of most web pages when logged on to the PrivateGuides.tokyo service

If you no longer wish to receive our newsletter and promotional communications, you may opt-out of receiving them by following the instructions included in each newsletter.

Sharing and use of information
Any visitor of the PrivateGuides.tokyo website can view your profile information and photos that you have uploaded to the PrivateGuides.tokyo community.

Email addresses. We do not directly make your email address available to anyone on any screen of the PrivateGuides.tokyo Service.

Un-validated Memberships. If you register for the PrivateGuides.tokyo Service, and you receive a validation email, but fail to validate your Membership then we may contact you via email at periods of 24 hours, 7 days, and 30 days at your registered email address to notify you of the invalid status. Should you fail to respond to these notifications then we may send you one final notice before the un-validated Membership is removed.

Advertising. The PrivateGuides.tokyo Service may include interactive advertising for other businesses. We may use, and provide to third parties, anonymous demographic data provided by Members to target this advertising more appropriately.

Emails. We send regular and occasional emails. Members can determine whether to receive certain emails from their Privacy Preferences which can be accessed via the settings menu, found at the top of most pages when logged into the PrivateGuides.tokyo service.

Notification of unread messages. If you have a number of messages waiting for you in your PrivateGuides.tokyo mailbox, and you have not logged in to the service for an extended period, we may at our discretion contact you via your registered email address to notify you of the unread messages. Should you still not read and remove these messages then we may remove the messages as part of our data cleansing process.

Credit Card information. There has been a lot of publicity about Credit Card security on the Internet so we work with the leading Merchant Providers in the industry “Paypal” who specialize in Fraud and Data Verification.

Sharing Information
When you use the PrivateGuides.tokyo service, you may form relationships, send messages, perform searches and queries and transmit information through various channels. We collect this information so that we can provide you the service and offer personalized features. In most cases, we retain it so that, for instance, you can return to view prior messages you have sent or easily see your friend list. When you update information, we usually keep a backup copy of the prior version for a reasonable period of time to enable reversion to the prior version of that information. You post User Content (as defined in the PrivateGuides.tokyo Terms of Service) on the Site at your own risk. Although we allow you to set privacy options that limit access to your pages, please be aware that no security measures are perfect or impenetrable. We cannot control the actions of other Users with whom you may choose to share your pages and information. Therefore, we cannot and do not guarantee that User Content you post on the Site will not be viewed by unauthorized persons. We are not responsible for circumvention of any privacy settings or security measures contained on the Site. You understand and acknowledge that, even after removal, copies of User Content may remain viewable in cached and archived pages or if other Users have copied or stored your User Content.

When you register to the PrivateGuides.tokyo service, you can create your own profile and determine your own privacy settings. Your profile information, as well as your name, photo, are displayed to people in the networks specified in your privacy settings to enable you to connect with other members of PrivateGuides.tokyo. We may occasionally send you notifications regarding new services offered by PrivateGuides.tokyo that we think you may find valuable, unless indicated otherwise in your privacy settings.

Your Profile information is used by PrivateGuides.tokyo primarily to be presented back to and edited by you when you access the service and to be presented to others permitted to view that information by your privacy settings. In some cases where your privacy settings permit it.

Profile information you submit to the PrivateGuides.tokyo service will be available to users of PrivateGuides.tokyo who belong to at least one of the networks you allow to access the information through your privacy. Your name and profile picture thumbnail will be available in all search results across the PrivateGuides.tokyo network and those limited pieces of information may be made available to third party search engines. This is primarily so your friends can find you and send a friend request. People who see your name in searches, however, will not be able to access your profile information unless they are linked to you that allows such access based on your privacy settings.

We have security measures in place to protect our customer database and access to this database is restricted internally. However, it remains each Member's responsibility:

to protect against unauthorised access to Your Details;

to ensure against use by anyone else of the PrivateGuides.tokyo Service through the machine that Member uses while they are "logged on" to the PrivateGuides.tokyo Service; to log off or exit from the PrivateGuides.tokyo Service when not using it; and to keep his/her password secret.

Remove details
You may have your registration details removed at any time.

Disclosure for legal reasons
We reserve the right to communicate such of a Member's personal information as we hold to third parties which seek the disclosure of it, and which make a legally-compliant request for its disclosure.

Contacting PrivateGuides.tokyo
If you have any questions about this privacy statement, the practices of this site, or your dealings with PrivateGuides.tokyo, you can contact PrivateGuides.tokyo here.

Changes to this Privacy Policy
If we decide to change our Privacy Policy or email practices, we will post those changes to this privacy statement, the homepage, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. We reserve the right to modify this privacy statement at any time, so please review it frequently. If we make material changes to this policy, we will notify you here, by email, or by means of a notice on our home page.